Committee Structure

AES is restructuring its organizational structure. Our organizational structure will be as follows:

Steering Committee and a Committee Structure

Steering Committee

The steering committee will include 5-7 individuals, inclusive of the President. The number of committee members shall be determined by the President. Committee members will rotate every 3 years with a staggered term so that there is organizational memory. The president, after a 3-year term, shall remain on the for one year to help with the transition. The Treasurer and Secretary shall be a part of the committee.

Committee Structure
There are to be five (5) standing committees. Each committee shall consist of 3-5 (as determined by the by the President) members each serving 2-year terms. Each committee will elect a Chair of the committee. The chair, after the initial 2 years, shall remain on the committee as a rotating member for a minimum of one year.

Committees

1. Financial Committee

The committee is composed of, the Treasurer, and a minimum of two (2) additional members. The committee shall:
• Prepare and present the Association budget to the Steering Committee for approval.
• Present the draft budget to the membership at the annual meeting of the Association.
• Audit the Association’s accounts annually and report the results of the audit to the Steering Committee.
• Present a review of grant possibilities and other funding sources.
• Review and draft changes to financial policies prior to each annual meeting.

2. Membership Committee. The Committee shall:
• Identify the needs of members and recommend the development of services to meet those needs
• Increasing Membership
• Keeping Membership Informed and aware of the resources, services, and membership benefits of the Association
• Welcoming New Members. Recommending ways to acknowledge new members and to encourage participation in the
Association
• Conducting welcoming activities via the committee’s Key Contact program.
• Identifying Nonmember Needs and Perceptions.
• Promoting the Association blog

3. Social Media Committee. The Committee shall:

• Oversee the primary social media outlets (i.e., Twitter, and Facebook).
• The chairperson of this committee will serve as a coordinator to help outline content for this committee and to outline
the responsibilities of each of the committee members.
• Frequently update content.

4. Curriculum/Accreditation Committee. This Committee shall:

• Provides resources and guidance to various entities regarding Ethnic Studies
• Offer best practices on teaching and assessing AES curriculum.
• Annually collects assessment reports from departments and programs,
.
5. Conference Planning Committee. This Committee shall:

• Design annual conference theme
• Plan and coordinate site arrangements for the annual conference
• Work closely with the Financial, Membership, and Social Media Committees to organize and promote the annual conference.
• Organize the registration, facilities coordination, on-site audiovisual coordination, local conference website, food services,
on-site housing, souvenirs, entertainment, transportation, tours, registration/program brochure, and on-site program
packet.
• With assistance from the Treasurer the Conference Planning Committee prepares preliminary, revised, and final versions of
the conference budget.

It is expected that each Committee meets at least once during the Annual Meeting and at other times, if necessary. Each Committee will submit an annual report